How does our subscription automation system work?

Manually controlling access to private channels and chats is time-consuming and often leads to errors: administrators forget to remove users who haven’t renewed their payment on time or spend hours manually checking transactions.

We develop an autonomous system (Paywall bot) in Python that operates according to a strict algorithm:

  1. Selecting a plan: The user enters the bot, sees the available subscription options (e.g., 1 month, 3 months, annual access) and selects the one they need.
  2. Secure payment: The bot generates a payment link. We integrate the system with popular international payment gateways (Stripe, PayPal, Visa/Mastercard bank cards) or Telegram’s official payment system, Telegram Stars, for global operations.
  3. Generating a unique link: Immediately after a successful transaction, the bot creates and sends the user a one-time invitation link to the private channel or chat. This link cannot be forwarded to another person—only the payer can use it.
  4. Access period control: The bot’s database records the payment date and calculates the subscription expiry date. The bot sends the user a reminder with a quick payment link 3 days and 1 day before the subscription ends.
  5. Automatic removal: If payment for the new period isn’t received, the bot instantly revokes the user’s access and removes them from the private channel or group via the official Telegram API.

What problems does a Paywall bot solve?

  • Complete elimination of manual admin work: The system operates 24/7. The bot checks payments, admits new members, and removes defaulters on its own. The administrator only sees the final statistics and incoming funds.
  • Protection against link leaks: Standard links to private channels are often forwarded to third-party chats, allowing non-paying users to join. The bot generates links via API with a one-use limit and time restrictions, fully addressing this vulnerability.
  • Convenient customer retention (recurring payments): When integrated with a suitable acquiring service, we set up an autopay system (recurring charges). The payment for the new period is automatically deducted from the user’s card, significantly increasing subscription renewal rates.
  • Real-time analytics and tracking: All information about payments, active subscribers, and cancellations is recorded in a database (PostgreSQL) and can be automatically exported to Google Sheets for financial tracking.

What’s included in bot development?

We deliver a fully ready solution that’s deployed on a dedicated server (VPS) and customised to your needs:

  • Custom bot menu and text design to match your brand.
  • Integration of your chosen payment systems.
  • An admin panel within the bot (or a web interface) for managing plans, sending messages to all active or lapsed subscribers, and viewing financial analytics.
  • Instructions for using the system and post-launch technical support.

If you’re planning to launch a paid channel or automate an existing subscription-based club, contact the specialists at AI-Robot Studio. We’ll analyse your needs, help choose the best payment gateway, and calculate the project implementation cost.